How much does job management software cost in the UK?
Published prices start at £49 per user per month, but the per-user price is not what decides your bill. Who counts as a user does. If your engineers need a licence, a firm with 2 office staff and 8 engineers pays for 10 users; if only office users are charged, it pays for 2.
Below are yearly totals at three firm sizes, worked out from what each vendor publishes. We build PPMdesk, which only charges for office users, so this comparison suits us; the caveats under each price are there so you can check it.
Yearly cost at three firm sizes
Licence cost for a year at each vendor’s published price, before setup, add-ons and VAT. Read the notes underneath: two of these are floors, not quotes.
| Product | Small firm 1 office, 4 engineers | Growing firm 2 office, 8 engineers | Established firm 4 office, 20 engineers |
|---|---|---|---|
| PPMdesk | £588 1 user charged | £1,176 2 users charged | £2,352 4 users charged |
| Joblogic | £2,940 5 users charged | £5,880 10 users charged | £14,112 24 users charged |
| BigChange | £4,797 5 users charged | £9,594 10 users charged | £23,026 24 users charged |
| Arez | £5,397 5 users charged | £10,794 10 users charged | £25,906 24 users charged |
| Simpro | Quote only | Quote only | Quote only |
| Commusoft | Quote only | Quote only | Quote only |
How each figure was worked out
£49 per office user per month, billed monthly or yearly. Engineers and subcontractors free. Every feature included.
Note: Text messages are paid as you go on top.
Standard plan from £49 per user per month, billed annually. Field engineers count as users.
Note: A floor, not a quote: PPM contracts start on the Premium plan, which is quote only, and SFG20 and the customer portal cost extra. Most customers sign for 24 or 36 months.
Last published Standard price, £79.95 per licence per month, before BigChange moved to quote only in June 2026.
Note: Assumes every office and mobile user needs a licence; ask BigChange how each is licensed. Vehicle tracking is sold per vehicle on top.
From £89.95 per licence per month on software listings.
Note: Assumes every user needs a licence; modules are priced separately.
Quote only, per user per month.
Note: No published price, so no figure. Digital forms and data feeds are paid additions.
Quote only, per licence, on a 12-month contract.
Note: No published price, so no figure.
What actually drives the cost
Ask about all six before you compare quotes.
The cheapest is not always the right one
PPMdesk is the lowest figure in every column because engineers are free, but it does not do everything. It has no SFG20 library, no stock control, no vehicle tracking, and Xero is its only accounts package. If you need those, a higher bill from a product that has them is the better buy. The category guide says which product suits which kind of firm, and if you are leaving Joblogic, we move your data for free.
Job management software cost: FAQs
How much does job management software cost in the UK?
Published prices start at £49 per user per month (PPMdesk and Joblogic's Standard plan), with Arez listed from £89.95 per licence and BigChange last published at £79.95 per licence before it moved to quote only. Simpro and Commusoft publish no prices. What a firm actually pays depends most on whether engineers need a licence, which plan includes PPM, and contract length.
Do I have to pay for my engineers?
With most products, yes: Joblogic counts field engineers as users, and BigChange, Arez and Commusoft price per licence. PPMdesk charges only for office users; engineers and subcontractors work from a link in their phone's browser at no cost.
What is the cheapest job management software for a small maintenance contractor?
For a firm with one office user and four engineers, PPMdesk costs £588 a year, because only the office user is charged. Joblogic's Standard plan would be £2,940 a year for the same five users, before adding PPM, which needs its quote-only Premium plan.
Are there setup fees?
Some vendors charge for setup and onboarding, sized by project; Joblogic says smaller customers may self-serve at no extra cost. PPMdesk has no setup fee, and moving your data from Joblogic or another system is free.
Prices checked 3 November 2026; check with each vendor for a current quote. Sources: Joblogic, pricing page and contract FAQ; PricingSaaS, BigChange pricing history; Capterra, Arez io listing; Capterra, Simpro pricing; Commusoft, UK plans page; PPMdesk: /pricing.
Pay for the office, not the van.
£49 per office user per month, every feature included, engineers and subcontractors free. Monthly or yearly, cancel any time. 14-day trial, no card needed.
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